Job Description

The purpose of this position is to perform daily administration of the depot, including reception and float management.

Requirements and Experience

• Grade 12
• 2-3 Years’ experience in office administration or customer service environment would be advantageous.
• Min 3 years’ Syspro or similar in-house system experience
• Good accounting and accuracy skills
• Min 3 years’ experience on Excel, outlook
• Organised, accurate, and professional
• Customer orientated
• Demonstrate sound work ethics
• An honest and trustworthy
• Able to work under pressure
• Clear ITC and Criminal record

Duties and responsibilities

• Invoicing: Effective and accurate processing of all sales invoices, completion of Requests for credit notes, and the timeous submission thereof.
• Float Control: Timeous issuing of manual receipts and processing of customer receipts on the in-house system, updating Daily Banking summaries, and timeous submission to Head Office.

• Issuing petty cash strictly in accordance with Beekman policy and procedure always ensuring that the petty cash balances and that supporting documentation is obtained and signed off by the Depot manager.

• Reception and Switchboard: Responsible for professionally answering the telephone, assisting customers, or directing calls to the correct person in a courteous manner. Maintain a good, professional relationship with all customers and Beekman staff.
• Filing: Responsible for the upkeep of the Daily Fitment sheet and related submissions to Head Office.
• Reporting: Complete Excel reporting on cash, stock, orders and other items in an accurate and timeous fashion.
• House Keeping: Directly responsible for the ordering and management of stationery for the depot, including cleaning materials.
• Stock Control: Responsible for always keeping the daily stock movements up to date on the in-house system and completing stock takes in an accurate and timeous manner.

• Ordering stock and supplies, matching GRNs to purchase orders, and submitting signed invoices timeously to the Creditor's department at Head Office

• Ad-hoc: Other tasks as and when requested of you by your manager or senior managers at Beekman Head Office.